ECC Media Release | City Council Scoops Environment Award

ECC Logo




17 March 2016

City Council Scoops Environment Award

LGA Awards - Group shot

A green-thinking council has won recognition at the highest level for its efforts to become an energy-neutral authority.

Exeter City Council beat off tough competition from dozens of other local authorities to win the Environment Award at last night’s Local Government Chronicle Awards in London.

Judges described Exeter’s submission as an “Excellent project, well-funded and supported and able to demonstrate achievements.”

The reward recognises the City Council’s work over recent years to reduce its carbon footprint and encourage others to do the same. By bringing in environmentally-friendly initiatives like solar panels and energy efficient lighting, the Council is able to save money and protect the environment at the same time.

The City Council is striving to become an energy neutral council by 2050.

Cllr Rachel Sutton, Lead Councillor for City Development, said: “I am delighted that the LGC has recognised the work we are doing at the City Council. Thanks to a whole host of green-thinking initiatives we will see a massive 37% reduction in energy consumption here at the Civic Centre and throughout our other buildings.”

The delivery of a vast programme of energy efficiency and solar PV projects, including some ground-breaking initiatives over the last year will bring about savings and a gross income of over £500,000 per annum. This is of huge benefit to the Council, reducing budgets and protecting Council services, as well as supporting the community and businesses.

Pioneering Solar PV canopies – the first of their kind in the UK – have been placed on two city centre car parks, and the latest installation is a 1.5MW array at the Council’s Livestock Centre. This is believed to be the largest roof top solar array in the South West, with 5,246 panels.

The PV array completed in December, follows the installation of a new roof on the building, funded by the savings and income generated by the solar panels. The array will produce 1,404mwh of energy a year, enough to power 335 homes and save 790 tonnes of carbon a year.

The Council also recently completed a solar PV installation at the former Electricity Building – now the Quay Climbing Centre – which enables the Council to sell renewable energy generated at a discounted price to the leaseholder. A second scheme of this type has also benefited the Exeter CVS at Wat Tyler House.

Other highlights have seen the City Council install Park & Plug car charging points in car parks around the City and the local authority’s involvement in the setting up of district heating networks like the one at Exeter Skypark and in the near future at the Monkerton housing development.

– Ends – 

LGA award

ECC | Recycling Times

ECC Logo




Recycling News

Friday 21 March 2016

Screen shot 2016-03-28 at 19.38.06

We’re good recyclers here in Exeter. Better than the stats would suggest.

As such good recyclers, you will be aware, naturally, that the EU has set a target as part of the Waste Framework Directive of achieving a 50% recycling average across EC countries by 2020, and that any country not seen to have done its bit to make this happen will be fined. Yes? …No? Well, it’s true.

Accordingly, the UK government has dictated that the UK’s average recycling rate must hit 50% by the time Big Ben chimes in 2020.

In 2014, the UK had an average recycling rate of 44.9% – up from 40.4% in 2010 [Department for Environment, Food and Rural Affairs. UK Statistics on Waste, 15 December 2015].

Wales’ recycling rate shot up by nearly 11% in this period.

Scotland climbed more than 8%.

Northern Ireland scrambled up a tad shy of 6%…

…and bringing up the rear, perspiring, panting: England, which didn’t even make it 4% further up the mountain in five years. This is all the less impressive considering more than half of it came in the first year (2010-11).

Wales vs. England 

So, what about Exeter?

Well, it’s important to note that this isn’t just a straight fight between the green and the grey bins. Taking into account home healthcare waste, street sweeping and litter bins, recycling banks, brown bins, and everything that passes through the recycling centres, Exeter’s residents send on average an ant’s hair under 49% of their waste for recycling.

But here’s where we can all be rather proud: Exeter’s average household waste production (kg per household) last year put us among the twenty lowest districts in the UK. Top 20! Or is that bottom 20? Either way…high five!

Unlike most other councils, here in Exeter we operate our own MRF and run all our collections in-house rather than contracting them out to a private company. This means we can sort all the recycling ourselves and sell it for the best prices, saving over £1million of public money per year.

The way we collect the recycling – in big trucks that compact all the waste – allows us to collect more recycling mixed together (‘comingled’) in one big load. We take all types of plastic packaging, for example, whereas many other councils will only take bottles.

There is definitely scope for improving our recycling rate, though. Nearly half the contents of the average grey bin in Exeter could have been recycled. We could be saving a further £500K!

We know that you dedicated recyclers try to do your bit. This is about us all encouraging more people to get into the recycling habit properly. We paragons of recycling can be the motivators here. Let’s do it.

Here’s a funky-looking flowchart that may help:

Waste flowchart

ECC Media Release | Drop-in event gives people chance to have their say on homelessness

ECC Logo




16 March 2016

Drop-in event gives people chance to have their say on homelessness


People in Exeter can find out what is being done in the city to assist those who are homeless at a drop-in event next week.

The City Council – working in partnership with Teignbridge District Council – has drawn up a Homelessness Strategy for Exeter and Teignbridge.

As part of the Strategy the public are being asked for their views on a raft of initiatives put forward to prevent homelessness.

Cllr Emma Morse, Lead Councillor for Customer Access, said: “This is a great opportunity for people to drop in and see what we have been doing to address homelessness in the city and what plans we have for the future to address this important and complex issue.”

The event takes place at Exeter Guildhall in the High Street, on Thursday 24 March between 10am and 2pm. Everyone is welcome to attend and a number of partners such as St Petrocks and Julian House will be there to explain their role in the city.

Cllr Morse added: “As part of the Strategy we are committed to bring rough sleeping to an end. We are determined to help those without a roof over their head to turn their lives around.”

Much of the focus of the strategy is the importance of working together with wider statutory and voluntary organisations to address homelessness. Among the initiatives within the strategy are the following:

• Launch a referral service for private landlords to help save private rented tenancies when things start to go wrong

• Develop alternatives to bed & breakfast in an emergency for families and young people

• Consider the design of accommodation options for rough sleepers to provide options for those unable to access current provision

• Review the impact of ‘Safe Sleep’ winter provision and determine whether a night shelter model is a viable option in the local area to provide emergency accommodation

• Improve awareness and quality of leaflets and guides about homelessness and how to get help

• Pilot a ‘Housing First’ model of accommodation for entrenched rough sleepers to provide options for those who find it difficult to access and maintain existing services

• Trial a flexible advice service outside of the council offices where clients find it easier to engage

The public consultation ends on 28 March and people can either attend the Guildhall event and leave their feedback or visit the strategy on the City Council’s website at to have their say.

– Ends – 

#SafeSleepExeter helps homeless people through the winter

ECC Logo





Safe Sleep Exeter helps homeless people through the winter

Homeless people sleeping rough in Exeter and East Devon have been given a helping hand into accommodation this winter through the Safe Sleep Exeter 2016 scheme.

The Safe Sleep Exeter project saw an additional 26 bed spaces opened in the city between 1 December and 29 February to provide shelter from the cold and severe weather.

In total, 1,235 bed spaces were provided during the scheme, assisting 82 homeless people to be accommodated, with 45 moving on to more settled accommodation at the end.

The scheme was made possible by a partnership approach by Exeter City Council, St Petrocks, BCHA, and Julian House. Funding was also contributed by East Devon Council, Devon County Council, and Devon and Cornwall Police.

As a result of the positive outcomes from Safe Sleep, Exeter City Council is funding eight bed spaces with BCHA in newly furnished dormitory style rooms to continue the provision of fast access shelter for homeless people as a stepping stone to accommodation.

Emma Morse, Exeter City Council’s Lead Councillor for Customer Access, said: “This is a fantastic example of what can be achieved to help homeless people when we work together. We are very lucky to have services dedicated to helping the homeless in the city and look forward to further projects to help as stated in our draft homelessness strategy.”

St Petrocks logo




Mel Hartley, Project Manager from St Petrocks, said:
“We were delighted when Exeter City Council announced it would fund a Safe Sleep service for three months from December 1. We were very fortunate to have the commitment from our staff and volunteers who never missed any of the 91 nights.”

“From the start, all agencies recognised that this service could only be effective if offers of accommodation were made and we’re really encouraged that agencies, including our own Private Rented Service and Exeter City Council were able to deliver on this. This service not only saves lives but importantly is now proven to provide a vital route for rough sleepers into accommodation.”

BCHA logo





David Twomey, Project Leader at Gabriel House, BCHA, said:

“We are very grateful to the residents and staff of Gabriel House, without whom we would not have been able to provide this vital assistance over the winter period . Their help and goodwill throughout the three months allowed the communal areas of the hostel to be used to provide shelter for the most vulnerable and supported people to move on into more permanent accommodation.”

Julian House logo



Brett Sentence, Service Manager, Assertive Homeless Outreach Team, said: “This has provided a wonderful platform for working in Partnership to help rough sleepers towards accommodation and a more settled future.”

#ECCcommunity | Recycling Action Plan 2016/17

The meeting Scrutiny Committee: Community held on 01 March 2016 considered the report of the Assistant Director Environment.

Appendix 1 provided the detail of the delivery programme for the year ahead.

Appendix 1: Recycling Team Action Plan 2016/17 

Exeter’s recycling rate has plateaued at around 34% over recent years, which is well below the current UK average of 44%. The reasons for Exeter’s low recycling rate relative to the rest of the UK include:
– Lack of a separate food waste collection suppresses our recycling rate by 8 percentage points
– The nature of Exeter’s urban housing stock means there is less garden waste available for separate collection
– For single-tier district councils such as Exeter, the tonnage of waste managed at Civic Amenity Recycling Centres does not count towards the recycling rate.
– Recycling education and awareness efforts have not increased in recent years. The Council’s recycling team has reduced from six to three FTEs and in 2014 and 2015 these resources were partially diverted to the reorganisation of waste collection rounds. This had little impact on recycling rates but has ‘future proofed’ the Waste Operations service by enabling us to accommodate the projected growth in household numbers for the next three years with existing resources

It is encouraging that in 2014/15, Exeter ranked 20th lowest out of 229 English local authorities for the total amount of waste produced per head, at 304kg per year (former BVPI184a). This indicates that we have been successful in minimising the amount of waste produced in the first place, which ranks above recycling in the waste hierarchy (“reduce-reuse-recycle”). It vindicates policies such as alternate weekly recycling /rubbish collections, charging for the collection of garden waste and applying a ‘no side waste’ policy alongside provision of appropriately-sized rubbish containers.

Measures to taken to implement the waste hierarchy since 2014: 
– Extended fortnightly rubbish collections to 92% of the city. We have retained weekly rubbish collections only where lack of physical space makes this essential
– Extended the ‘no side waste’ policy to include excess waste placed on top of rubbish bins
– Revised the allocation of rubbish bin size so that the majority of Exeter residents are now provided with 140 or 180 litres’ capacity instead of 240
– Exeter’s residual waste is now treated at the Energy from Waste plant in Marsh Barton, meaning that none of the city’s waste goes to landfill
– Established the regular use of web-based communications to promote recycling (gov delivery newsletter, Twitter)
– Installed mini-bottle banks at six new sites in areas of high population density
– Liaison with social housing, property managers and the University to improve communication, correct provision of accessible containers and recycling yield, however there is scope for increased and more targeted work in these areas.

Grey Bin Analysis 2013 
The 2012 bin audit conducted by Jacobs on behalf of Devon County Council examined the contents of the average Exeter grey bin and found that over a quarter of this material could have been recycled using existing schemes, and a further 35% is food waste.

The report showed that on average 35% of the weight of rubbish bins comprises kitchen organics. It is not currently financially viable to introduce a food waste collection service, but even where there is one, it does not always result in high householder engagement and can increase waste arisings rather than focusing on the individual, regional and global benefits of food waste reduction. ECC promotes food waste reduction by endorsing WRAP’s Love Food Hate Waste campaign and Exeter Food Hub; and by selling reduced price composters for uncooked kitchen waste. The methods for reducing food waste include better storage to make food last longer, better menu planning to reduce unused items going to waste and using up leftovers. The environmental benefit of food waste reduction is a direct reduction in the emissions released by decaying stored or composted food. The financial implications are a saving on Devon County Council’s disposal costs, which can benefit other services in Devon – and there can also be financial benefits to the individual householder in terms shopping and using food more efficiently. A decrease in food put in the rubbish bin should also increase the recycling rate for Exeter.

Exeter is among the few Waste Collection Authorities to collect all household plastics – including pots, tubs, trays and film, and items labelled “cannot be recycled”. In spite of this, the bin analysis showed an average of 11% of the rubbish weight being plastic. The results on the percentage of different types of plastics in both the rubbish and recycling bins showed that of all the plastic thrown away we captured 68% HDPE bottles and 73% other plastic bottles for recycling, but only 13% film and 38% non-bottle plastic packaging. This would suggest that people are recycling plastic bottles but disposing of other plastics. This is also reflected in anecdotal evidence from people we spoke to at community events and student door knocking during Fresher’s Week. Even the more environmentally aware residents seem to be missing the “all plastics” message. A series of campaigns to raise awareness, particularly in low performance areas, should help to resolve this and have a positive effect on the recycling rate. We have already set up a display at the Customer Services centre of the Civic Centre, attached to a GovDelivery promotional hessian bags giveaway for the introduction of the bag tax.

One of the more confusing outcomes from the analysis was the low capture rate for steel (46%) and aluminium (30%) cans. Aluminium is one of the highest priced commodities that Exeter extracts and sells at the Material Reclamation Facility. In spite of cans and tins being traditionally recyclable, compared to the relatively recent plastics market, 70% of the aluminium cans thrown away by Exeter residents end up being sent to the Energy Recovery Facility for incineration. Given the high capture rates for pulpables and plastic bottles, this seems illogical. One reason is that cans are more likely to be disposed of “on the go” and so end up as litter or in street bins, which are weak areas in terms of extracting recyclables in Exeter. Attempts to introduce on-street recycling have not proved successful in the past, but the recycling bins put in place were not particularly easy to identify. Most major cities and tourist towns have on-street recycling.

The capture rate for pulpables is above the UK average at 86% for paper and 80% for card, and constituting only 9% of the rubbish bin contents. This demonstrates good recycling behaviour, thus successful communications of the pulpables message. Exeter has a reputation for delivering high grade paper for reprocessing. The exception is around Christmas when there is a high volume of metallic and glittery paper. This should be considered with Christmas specific communications.

Another indicator for good recycling behaviour is that only 4% of the rubbish weight is glass. This indicated that, even though we do not provide a kerbside collection service for glass, Exeter citizens are using the glass banks well. This is particularly important given the current crash in the market value for glass. Most other authorities who outsource the management of their recycling collections are now paying to send their mixed glass for reprocessing; because we are able to colour-separate using the bring banks, we can still generate revenue from selling some of the glass. As Exeter’s population is growing we are looking into providing new glass recycling sites. We have already secured a site on Prince of Wales Road to target students. Placing new sites is a slow process as there are several sources of permission that need to be agreed.

Kerbside Recycling Analysis 
Earlier in the year the Senior Recycling Officer analysed typical weight comparisons of refuse and recycling collected by crews. We also looked at areas with low presentation of recycling bins and high presentation of contaminated recycling. This information gives us an idea of the Low Performing Areas (LPAs) for recycling in the city. It also gives us some idea about what are the behaviours in each area that lead to not capturing recycling. All this information can help to inform our targeted campaigns to increase recycling.

The following chart summarises the findings:

Screen shot 2016-03-28 at 19.59.28

We have a high number of shared bin stores in Exeter. These are statistically difficult to manage in terms of ensuring everyone that uses them recycles. We get a high number of reports of contamination as it only takes one person in the shared scheme to undo the good work of others. Particular thought needs to be given in terms of the hows and whys of recycling as well as deterrents or rewards to affect behavioural change.

‘Low recycling’ is defined as less than 20%, and ‘Low-medium’ as less than 30%. These figures are significantly lower than Exeter’s published recycling rate, which also includes material collected on bring bank, garden waste and community group schemes.

Barriers to recycling 
The Recycling Action Plan 2016/17 aims to address the known barriers to recycling:
– Infrastucture: having access to a recycling service, and having the correct containers
– Knowledge: being aware of what and how to recycle, so that residents do not take the default option of putting waste into the grey bin
– Household behaviour and organisation issues
– Attitude and motivation: people are more likely to engage with recycling if their efforts are recognised and the benefits of recycling are made clear. In particular, people wish to know what happens to the material they sent for recycling

Communication Opportunities 
Recycling has over 1,500 subscribers. We have started sending regular targeted messages to reinforce our scheme. Mails to date include: a general introduction, plastics recycling promotion, food reduction message and Christmas messages.

The recycling department now has an ipad. The intention is to open social media accounts and to respond to recycling and waste related messages on the ECC accounts. This will also offer an opportunity to initiate targeted messages aimed at different target groups, without the restrictions of the ECC sites. We can still send messages out from ECC sites via the Communications department. This is pending approval of ECC Comms dept.

Three RCVs and the bin delivery truck are awaiting livery. The initial idea was to target the habit of putting recyclables in the rubbish bins. After some delays in producing designs (due to accessing technology and mixed messages in terms of feedback for the design), the current concept is very similar to what is already in place, with clearer messages. The focus will be on the three target materials plastics, metals and food reduction for the RCVs. The bin delivery van accesses more of the city so a general “what’s in the green bin” message will go on this.

Community Signage 
Some of the signs at community recycling points have out of date information and would benefit from matching the concepts developed in the livery messages. There is also a banner at the Pinhoe Sainsbury’s site that is available for us to use. These will be reaching people visiting the bring banks and thus people who are already pro-recycling. A more detailed message about the stats, process and consequences of recycling will be designed for these, including the environmental and economic aspects.

Calendars, Leaflets and Recycling Guide 
These need to portray clear, simple and targeted messages about waste policies, services and what can be recycled in Exeter.

Exeter Citizen 
A double-page spread has been reserved for the next four issues of the Citizen. The Spring 2016 edition will focus on clearing up the common misunderstandings about what can and cannot go in the green bin, addressing the knowledge barriers that many residents face.

Screen shot 2016-03-28 at 21.10.10

Screen shot 2016-03-28 at 21.10.16

Insight magazine, Landlord Forum and local ward-based newsletter 
These can be used to target local issues or promotions as well as city wide messages.

Civic Centre 
We have created a general priorities comms display which is stored at the Civic Centre reception to present when no other campaigns are occupying the space they have there.

Promote a ‘Three Rs Communications Campaign’ competition for schools. A community outreach excercise, judged by the Council, with prizes for the winning school funded by the remaining funds from the Green Team programme 2015.

Screen shot 2016-03-28 at 20.06.07
Screen shot 2016-03-28 at 20.06.26

Screen shot 2016-03-28 at 20.06.34

Screen shot 2016-03-28 at 20.09.31

Minutes of Scrutiny Committee: Community held on 01 March 2016 note:

Councillor Owen spoke on this item having given notice under Standing Order No. 44.

The Assistant Director Environment presented the report setting out the 2016/17 Recycling Plan for support and approval.

Members noted that, although the re-cycling rates could be improved, actual landfill rates were low and that the City Council was within the 20 lowest of 200 authorities in total waste production.

Both the Portfolio Holder for Health and Place and the Assistant Director Environment confirmed that the Citizen was a valuable tool in educating and informing the public in waste reduction techniques and that continued community engagement was vital to encourage further re-cycling. It was noted that an A5 pamphlet had recently been distributed to community outlets such as doctor’s surgeries.

A report on the feasibility of kerb side collections of glass had previously been reported to this Committee. As the fraction of glass remaining in black bags was only 4%, this indicated that the network of bottle banks in the City were well used, achieving similar rates of glass recycling to those districts with a kerb-side glass collection. Therefore the cost and benefit of introducing a kerb-side glass collection service was unlikely to be favourable.

In answer to a question about food waste, the Assistant Director Environment explained that food waste was a large fraction of the residual (black bin) waste stream in Exeter, at around 35% of the total content. This was the main reason why Exeter’s recycling rate appeared much lower than those local authorities with a food waste collection. However, the cost of providing a food waste collection service from every household would be significant, but it would make substantial savings in the disposal cost of that food waste, as it would be processed more cheaply through anaerobic digesters rather than burnt at the Energy from Waste Plant. Officers would continue to explore the feasibility of introducing such a collection service in association with the Disposal Authority (Devon County Council), and in particular examine how the potential savings in disposal costs could be used to help fund such a service.

In the absence of a food waste collection service the Council would need to rely on changing householders’ behaviour through education and a community engagement programmes, in order to encourage people to buy perishable foods more carefully, to store them appropriately, and re-use leftovers for another meal etc. People could also be encouraged to compost more food waste, either individually or as part of a community project.

Scrutiny Committee Community supported the Recycling Plan for 2016 and requested its approval by Executive and Council.

Briefing on Exeter’s City Council’s Draft Homeless Strategy

Screen shot 2016-02-14 at 12.55.51

The joint Exeter City and Teignbridge District Council Homelessness Strategy 2016 to 2021 sets out how the two councils, and their partners, will work together to address homelessness over the next five years. The strategy will look at our vision in addressing homelessness and will set out the actions we intend to take to help us reach our goals. It contains a review of the main challenges ahead and highlights key areas of positive work that we are currently delivering.

This is a wide-ranging and ambitious strategy that will require both councils to work together and continue to be open to new ways of tackling issues. . By working together with partners and stakeholders, we can better tackle homelessness and address some of its root causes, whilst maximising resources and delivering a better service.

One of the problems at present there are a number of organisations, agencies, partners and charities working in the area of addressing homelessness.

For example in the area of health provision there are 6 statutory agencies responsible for commissioning in this area, along with numerous grant aiding bodies and over 20 bodies delivering help. This leads to a mosaic of health provision which that strategy looks towards joining up in a more coherent fashion.

So working in partnership is key to the success of the strategy. We will continue to engage with the larger national organisations to provide context, as well as maintain and develop conversations with the smaller local organisations to develop a more joined up set of values and objectives. The strategy aims to develop these values and goals in recognition of national, regional and local policy and proposes a vision for the benefit of all our residents, stakeholders and partners.

The strategy combines both councils’ five year plan to prevent homelessness and improve the experience of those who become homeless locally. It is a call to action to partners and stakeholders to help us deliver, and develop, a more joined-up service to address homelessness in the area.

This strategy looks to deliver our services from a client, or customer, point of view and has been themed to reflect the broad range of work that we do to address homelessness. In this way we hope to break away from a department led approach.

The main themes are:
A Place to Live

This theme reviews the supply of accommodation in the local area and whether it is used effectively to meet local housing need.

2. Access to Services
This theme looks at how we offer services and engage with homeless people.

3. Health and Protection
This theme outlines how health and homelessness impact upon each other as well as the importance of protecting vulnerable people from violence and abuse.

4. Money Matters
This theme considers the financial pressures on local people facing in housing need and the wider homelessness sector

To ensure our strategic aims are linked to local needs they are framed within our themes

Screen shot 2016-02-14 at 12.44.21

The consultation document goes into more detail,  outlining a proposed action plan which will be reviewed and refreshed annually to keep the strategy relevant.

ECC | Information about the business case for Exeter’s new leisure complex


Information about the business case for Exeter’s new leisure complex

This factsheet is intended to provide high level information concerning the business case for the Exeter Active Leisure Centre Project.
exeter leisure 1_Retail Street West_Press issue
Why do we need a new leisure complex?
Having opened in the 1940s, Exeter’s Pyramids pool has reached the end of its lifetime. It has become very costly to run and needs substantial multi-million pound investment just to consolidate its continued operation before any improvements can be made to enhance the user experience. The physical constraints of the Pyramids building and site mean there is no scope for extension to offer more facilities.
What is the project cost summary?
The council has a total budget of £26 million for the leisure complex.
This figure covers all building work costs, including statutory and professional fees, costs
associated with the acquisition of the site and the cost of procuring a leisure operator.
We are unable to release specific figures at the present time, as they are commercially sensitive and may prejudice the tendering process.
How does this cost compare to other leisure centres of the same standard?
Sport England have confirmed that the base building cost for the leisure complex compares favourably to similar facilities across the UK.
The cost equates to £3,333/m2, which is in keeping with the Royal Institute of Chartered Surveyors BCIS (Building Cost Information Service) rates of between £2,750/m2 to £3,350/m2 for other leisure schemes which reflects the high quality construction required forpassivhaus and the city centre location.
As the design progresses through the ‘detailed design’ and ‘technical design’ stages, the Quantity Surveyor will continue to work closely with the design team to manage and control successful delivery within the project budget.
What is the phasing of this expenditure over the development period?
Screen shot 2016-02-13 at 07.16.55
What is the estimated revenue income for the council?
The leisure complex is expected to deliver a trading surplus in every year of its operational life, with a share being returned to the council through a profit share agreement with the leisure operator.
We expect overall income (not just expected revenue) after the first full year of trading to be somewhere in the region of £1.7m to £2m.
More detailed information on revenue will not be released until a leisure operator has been procured. To release the information before the tendering process would impact on the council’s commercial interests. However, in the long term the development will pay for itself and offer a long-term source of income to the council.
This income will be re-invested in facilities and services around the city.
How is the development being funded?
The funding is being sourced from money received via the New Homes Bonus and Community Infrastructure levy.
The council has passed a resolution that the underlying need to borrow will not increase as a result of the leisure complex. Therefore long term borrowing costs will not be incurred.
What assumptions have been made when costing the project?
Costs current at Q3 2015.
Anticipated form of contract is JCT.
Anticipated procurement route is Design & Build, with design up to RIBA Stage E / New Plan 5.
Start on site date Q1 2017.
All works to be in normal working hours other than those specifically mentioned.
Total vacant possession at start on site.
Any excavated material which will need to be removed will be categorisedas ‘inert’ beyond allowance.
Ground conditions will be suitable with no significant cut and fill exerciserequired beyond allowance.
The services to the site do not require reinforcement.
Demolition and asbestos removal from the bus station will be undertaken outside of this project.
Building to be constructed to high quality due to city centre location.
External works to consist of only those shown in the site area, no allowance beyond this.
Costs arising from decontamination of site and removal and disposal of contaminated materials/debris beyond allowance.
A dig and dump remediation method for oil, oil filters and brake fluids from vehicles and machines to site area only. The exact volume is unknown, the allowance includes for a disposal volume of approximately 4,000m3. The allowance could vary considerably based upon timeframe for remediation, depth and distribution of contamination, patterns of surface drainage,location of existing on- site services, depth of necessary foundations and below-ground services. (A contingency sum has been set aside to mitigate such eventualities)
BREEAM Excellent energy criteria requirements only.
The commercial retail space will be constructed outside of this project.
Costs for all surveys required have been included within the Design Team Fee.
Have you undertaken a risk assessment in relation to funding?

In respect of the risk assessment, the council has already set aside £7.9m from New Homes Bonus (with the remainder coming from CIL income). Short term borrowing to cover any timing differences will be undertaken (current cost 0.65% per annum, expected torise to 1.75% by 2018). Provision for the repayment of debt is 2% for a long term asset. The cashflow has been mapped to the timings of receipts and on current projections is not significantly different.

What is the life cycle costing?
At the initial feasibility and options evaluation stage of the project, full 25 year life cycle costing models were developed to consider ongoing running and maintenance costs of the facility. This exercise identified that the selected use of Passivhaus as a build standard would reduce energy consumption by circa 70% per annum. In addition the forecast total spend on plant repair / replacement would be reduced over the 25 year period due to the specification of higher quality products and the improved internal environment reducing normal deterioration and repair requirements.
How will you mitigate against future climate changes?
Exeter University as appointed Climate Change Consultants for the development have assisted the design team in ensuring that the new facility is specifically designed to mitigate future climate changes in the Region up to 2080. This work has influenced the design and specification of the building ensuring it does not overheat in future years, that surface water drainage from the building can drain sufficiently  even in peak flash flood conditions and there is sufficient solar shading. The retrofit of climate mitigation measures can be substantial, for a conventional built building (not
Passivhaus), research undertaken by the Technology Strategy Board on similar projects shows these costs could easily exceed £750,000 over the first 50 year lifetime of the building.
What procurement process have you gone through?
To date, the procurement and appointment of the Professional Team has been competitively tendered via full OJEU compliant procurement procedures. The appointment of the main building contractor will be competitive, in a manner fully compliant with the 2015 Public Contracts Regulations.
Where can I find more information about the leisure complex?